5-ATTENDANCE, MAKE-UP SESSIONS & WEATHER POLICY
For the health and safety of all participants, please keep your child at home if they are sick.
If your child is unable to attend a scheduled training session and requests a make-up session, the S3A office must be notified in advance. S3A may make reasonable efforts to accommodate the Player in another training session on a different day and/or at a different location where the Player’s age group is offered, subject to availability.
If training sessions are canceled by S3A due to inclement weather, unsafe field conditions, emergencies, or circumstances beyond our control, S3A will offer make-up sessions at the end of the program season and/or provide alternative options at different locations, depending on field permits, available days, and times.
Any session canceled by S3A will be communicated to parents or guardians via email and/or text message at least two (2) hours prior to the scheduled session whenever possible.
If a player misses a training session due to personal circumstances, illness, family matters, travel, school events, or any other voluntary reason, S3A – Strategic Smart Soccer Academy is not obligated to provide a replacement or additional training session for the missed class.
All make-up sessions, when offered, are provided solely at the discretion of S3A and are subject to program structure, scheduling, and availability.
By checking the waiver box during registration, I confirm that I have read, understood, and agree to this Attendance, Make-Up Session, and Weather Policy.
6-GENERAL PAYMENT PLAN AGREEMENT AND FINANCIAL RESPONSIBILITY
Strategic Smart Soccer Academy (S3A)
This Payment Plan and Financial Responsibility Agreement (hereinafter referred to as the “Agreement”) is entered into between Strategic Smart Soccer Academy (S3A) and the Parent or Legal Guardian signing this document.
1. Enrollment Commitment
By enrolling my child in a program offered by S3A and voluntarily selecting a payment plan, I acknowledge and agree that I am assuming financial responsibility for the total cost of the selected program.
I understand that the payment plan is provided solely as a payment convenience and does not constitute a cancelable monthly agreement.
2. Total Financial Obligation
The Parent or Legal Guardian agrees to be responsible for the full payment of the contracted program, regardless of:
- Participant absences
- Voluntary withdrawal from the program
- Change of mind
- Injury or incapacity of the participant
- Relocation
- Dismissal for disciplinary reasons
The financial obligation remains in effect until the total program amount has been paid in full.
3. Nature of the Payment Plan
The selected payment plan represents a structured schedule designed to fulfill the total cost of the program.
It is not a monthly service nor a cancelable membership.
4. Late Payments
In the event of missed or delayed payments:
- S3A may suspend the player’s participation until the account is brought current.
- Reasonable administrative late fees may be applied.
5. Default and Collections
In the event of non-payment, S3A reserves the right to:
- Demand immediate payment of the outstanding balance.
- Refer the account to a collections agency.
- Initiate legal action to recover the unpaid amount, including reasonable collection costs and attorney’s fees as permitted by law.
6. No Refund Policy
All payments made are non-refundable unless otherwise determined in writing by S3A.
7. Acceptance of Terms
By signing this document, the Parent or Legal Guardian acknowledges that they have read, understood, and agreed to all terms and conditions set forth herein
2- INSURANCE COVERAGE AND INDEMNIFICATION
I hereby certify that the enrolled participant (“Player”) is covered by valid medical insurance that provides coverage for injuries or illnesses that may occur as a result of participation in programs, training sessions, games, clinics, leagues, camps, or events operated by S3A – Strategic Smart Soccer Academy (“S3A”).
I understand and agree that such medical insurance will be the primary coverage for any medical expenses incurred as a result of the Player’s participation. I further agree that this insurance will reimburse S3A, its owners, directors, officers, coaches, employees, agents, contractors, volunteers, and affiliates for any medical expenses incurred on the Player’s behalf as a result of medical treatment authorized or deemed necessary during participation.
I also agree to indemnify and hold harmless S3A and all related parties from any medical costs, expenses, or liabilities that are not covered or reimbursed by the Player’s medical insurance.
I acknowledge that all parents, legal guardians, or caregivers who participate in any S3A activities or events must also maintain valid medical insurance coverage and agree to the terms set forth in this certification.
By checking the waiver box during registration, I confirm that I have read, understood, and voluntarily agree to this Medical Insurance Certification.
- PARTICIPATION AUTHORIZATION AND LIABILITY WAIVER
I, the parent or legal guardian of the registered participant (“Player”), hereby certify that the Player is in good physical, mental, and emotional health and is capable of participating in physical activities, including vigorous soccer training and competition.
I understand that participation in soccer activities involves inherent risks, including but not limited to physical contact, falls, collisions, weather conditions, and other potential hazards that may result in injury or illness. I voluntarily assume all risks associated with the Player’s participation in any programs, training sessions, games, clinics, leagues, camps, or events organized or operated by S3A – Strategic Smart Soccer Academy (“S3A”).
In consideration of the Player being permitted to participate, I hereby release, waive, discharge, and hold harmlessS3A, its owners, directors, officers, coaches, employees, contractors, volunteers, affiliates, sponsors, facility owners (including gyms, fields, and parks), and all associated personnel from any and all claims, demands, actions, or causes of action arising out of or related to the Player’s participation, including claims for personal injury, illness, property damage, or wrongful death, whether caused by negligence or otherwise, to the fullest extent permitted by law.
I further acknowledge and agree that this release applies to any injury sustained by the Player during participation and to any claims brought by or on behalf of the Player, as well as any claims arising from the Player’s actions that may cause injury to other participants, whether registered or unregistered.
By checking the waiver box during registration, I confirm that:
- I have read and fully understand this waiver and release of liability.
- I understand that I am giving up certain legal rights on behalf of myself and the Player.
- I voluntarily agree to be bound by the terms of this agreement.
3-PHOTO, VIDEO, AND MEDIA RELEASE
As part of the Player’s participation, I hereby grant permission for my child to be photographed, videotaped, or recorded while participating in training sessions, clinics, games, leagues, camps, or special events organized or operated by S3A – Strategic Smart Soccer Academy (“S3A”).
I authorize S3A to use such photographs, video recordings, or other media, without compensation, for educational, promotional, and marketing purposes, including but not limited to use on social media, the academy’s website, printed materials, digital publications, presentations, and other official communication channels.
I understand that all media will be used respectfully and appropriately and in a manner that protects the dignity and well-being of the Player.
By checking the waiver box during registration, I confirm that I have read, understood, and voluntarily agree to this Photo, Video, and Media Release.
4-REFUND & CANCELLATION POLICY
Refunds will be issued before your child’s 4th training session. The refund will cover any difference from your payment, minus the full prorated value of attended session(s), any credit card or service fees, and a $35 S3A administrative and processing fee. No refunds will be issued after this point.
To be eligible, you must notify S3A of your intention to withdraw your child at least 48 hours before the 4th session. For half-promotion sessions offered by S3A, eligible refunds will be provided before the 2nd training session.
S3A, Strategic Smart Soccer, also reserves the right to cancel sessions due to low enrollment and will make reasonable efforts to accommodate your child on alternative days, times, or venues.
By checking the waiver box, I acknowledge that I have read, understood, and agree to this policy.
8-SPORTS EXCLUSIVITY, NON-COMPETITION, PROHIBITION OF PARALLEL TEAMS
The player’s parent, mother, or legal guardian (hereinafter, the “Guardian”) acknowledges and agrees that, while the player is duly registered and actively participating in S3A Strategic Smart Soccer (the “Academy”), a private sports academy based in the State of New York, including any of its competitive programs and/or travel teams, the Guardian shall not organize, promote, manage, finance, participate in, or directly or indirectly collaborate in the creation, management, or operation of parallel teams that include players registered with the Academy.
Furthermore, the Guardian agrees not to register or permit the player to participate in leagues, tournaments, friendly matches, showcases, or any other sports competitions that:
a) Have not been previously authorized by the Academy; and
b) May create a sports, contractual, organizational, competitive, or institutional representation conflict with S3A Strategic Smart Soccer.
For purposes of this clause, an “Authorized Representative” shall mean exclusively a director, official administrator, or formally designated representative of S3A Strategic Smart Soccer, as well as the head coach assigned to the player’s current team or active training group.
Any authorization granted verbally must be subsequently confirmed in writing (including but not limited to email, official message, or institutional document) in order to be deemed valid
The parties expressly acknowledge that this clause does not constitute an employment or commercial restraint, but rather a reasonable, voluntary, and necessary condition of sports affiliation, intended to protect the Academy’s competitive structure, technical planning, institutional consistency, reputation, and legitimate interests.
7-UNIFORM & EQUIPMENT:
All participants MUST wear the S3A training uniform (jersey, shorts, and socks) to every class. We recommend purchasing the complete uniform during registration or through our online store.
Footwear: Participants MUST wear proper footwear with good sole traction: sports sneakers (preferably indoor/turf soccer shoes) or soccer rubber cleats when training outdoors (cleats only on grass or playable turf) No American football or baseball cleats, open shoes, or sandals are allowed. Participants with improper footwear will not be allowed to participate.
Shin-guards: Participants over the age of 7 are required to wear shin-guards. We also recommend all children over age 6 wear age-appropriate shin-guards:
· Ages 5-7: XS-S
· Ages 8-10: S-M
· Ages 11-13: M
Shin-guards should be at least 3-4 inches below the knee, not above.
Eyewear & Safety: Children who wear glasses must use shatterproof eyewear at all times.
Clothing & Comfort: Dress comfortably in sweatpants or shorts. When training outdoors, dress according to the weather. Light clothing and sunscreen are recommended on warm days; during colder days, dress in multiple light layers rather than a single heavy coat. Bring your own water bottle.
Water & Belongings: Bring plenty of water and place it in assigned areas. Absolutely no toys or snacks outside of their containers are allowed on the field during class time. S3A is not responsible for personal belongings; please keep your items with you at all times. S3A provides all sports equipment during classes.
Team Travel Kit: Participants in our Developmental, Academy, and Competition programs MUST purchase our Team Travel Kit. This is not included with standard class enrollment.
By checking the waiver form box, I acknowledge that I have read, understood, and agree with this statement.
9- USE OF BRAND, INTELLECTUAL PROPERTY, AND INSTITUTIONAL IMAGE CLAUSE
The Guardian acknowledges and agrees that the name S3A Strategic Smart Soccer, as well as all related logos, trademarks, crests, uniforms, designs, colors, images, graphic materials, and any other distinctive elements (collectively, the “Brand”), are the exclusive property of the Academy and are protected under applicable laws of the State of New York and the United States, including, without limitation, the Lanham Act and applicable state intellectual property laws.
Accordingly, the Guardian and the player are not authorized to use, reproduce, display, modify, or permit the use of the Brand, including official Academy uniforms, in connection with:
· External sporting events;
· Unauthorized leagues, tournaments, or competitions;
· Promotional activities, social media, or public representations;
when such activities have not received the prior written consent of S3A Strategic Smart Soccer.
The use of uniforms, logos, or any other identifying elements of the Academy to represent other teams, organizations, or leagues not affiliated with S3A Strategic Smart Soccer is strictly prohibited.
Any unauthorized use of the Brand shall be deemed a material violation of this registration agreement and may result, without prejudice to any other legal remedies available under New York law, in:
· Disciplinary sanctions;
· Immediate cancellation of the player’s registration;
· Formal cease-and-desist demands;
Claims for damages,
